Important UNSW Global Enrolled Students
Under 18 Care Arrangement Procedure Information

If you are under 18 and intending to study in Australia, you need to have appropriate accommodation and welfare arrangements in place before the Australian Government and Australian Commonwealth Department of Immigration and Citizenship (DIAC) grant you a visa.

If you accept an offer for any UNSW Global Pty Limited (UNSW Global) registered course, such as General Proficiency English, English for Academic Purposes, Pre-Foundation Year English, or UNSW Foundation Studies, you may choose one of the care arrangement options acceptable to DIAC.

These options are:

Option 1: UNSW Global does not provide a Confirmation of Appropriate Accommodation and Welfare (CAAW) Letter
If you choose this option, you will need to reside in Australia with a parent, legal guardian, or a close relative of good character (nominated by both parents) who is 21or over. This arrangement must be approved directly by DIAC.

Option 2: UNSW Global provides a CAAW Letter
If you choose this option, UNSW Global will need to approve your accommodation and welfare arrangements. You need to present this CAAW Letter from UNSW Global to DIAC when applying for your Student Visa.

UNSW Global follows procedures to ensure that the responsibilities it undertakes in signing CAAW Letters to students are fulfilled. If you require UNSW Global to provide you with a CAAW Letter, you must agree:

a) To stay in accommodation approved by UNSW Global until you turn 18 years of age. If you choose to reside in a Homestay, a UNSW Global staff member will visit the home and meet with the prospective host family to ensure that the accommodation and welfare arrangements are adequate. If you intend to dwell at UniLodge, an International Student Adviser will maintain regular contact with UniLodge staff to ensure that your accommodation and welfare arrangements are adequate and continue to remain appropriate for your needs.

b)   To attend regular scheduled meetings with a Student Adviser (which will be monitored by UNSW Global). These meetings provide you with the opportunity to discuss any issues you may have about your accommodation and/or host family, academic progress, and any other personal concerns.

For details regarding CAAW arrangements and forms to be completed, please answer the question below and follow the instructions carefully.

1. During your study in a UNSW Global registered course, will you be
residing with one of your parents, a legal guardian, or a relative aged 21
and over?

IF YES – continue to read details below (Option 1)

If you choose this option you must arrange your own accommodation and have these arrangements approved directly with DIAC when applying for a Student Visa. The arrangements include obtaining a Police Clearance check of your parent/s, custodian, or relative with whom you will reside. A CAAW Letter is not issued by UNSW Global for this option. For further information, please visit the DIAC website – www.immi.gov.au – and see also Student Visa Application Form 157A.

Complete the first page of the UNSW Global Care Arrangement Form Student Setails and Section A, and fax this form to UNSW Global Student Services (61 2 9662 2651).

If you have chosen this option you do not need to read the remaining information.

IF NO – UNSW Global will sign the CAAW (Option 2) go to No. 2

2. UNSW Global signs the CAAW

In signing the CAAW required for Student Visa processing, UNSW Global is undertaking an important responsibility by confirming to DIAC that appropriate arrangements have been made for the student’s accommodation, support, and general welfare. The CAAW fee for these arrangements is AUD$410, plus
an additional AUD$15 per week for every week the student remains under 18 years of age during the
Pre-Foundation Year English, General Proficiency English, English for Academic Purposes, or UNSW
Foundation Studies program.

You must choose one of the following accommodation arrangements:

a) UNSW Foundation Studies Residential College (UniLodge@UNSW) - go to No. 3
b) New Homestay placement – go to No. 4
c) Stay with a friend or relative with UNSW Global approval – go to No. 5

Please complete the attached UNSW Global Care Arrangement Form including sections B, C, D, E,
and F and fax the completed form to UNSW Global Students Services (61 2 9662 2651).

3. UNSW Foundation Studies Residential College (UniLodge@UNSW)

If you have received an offer of enrolment for any UNSW Global registered courses (Pre-Foundation
Year English, General Proficiency English, English for Academic Purposes, or UNSW Foundation
Studies), but have not already applied for the UNSW Foundation Studies Residential College
(UniLodge@UNSW), you can download and print an Application Form from www.unilodge.com.au/
Sydney/UNSW/ complete and fax it to UniLodge@UNSW (61 2 9017 6251).

UniLodge will contact you or your agent directly to advise accommodation availability and the
procedure – including payment of deposit – to confirm your booking.

Once you have applied for accommodation and confirmed that a room is available for you, please
provide your UniLodge booking number on the UNSW Global Under 18 Care Arrangement Form.
Prior to issuing a CAAW, UNSW Global will verify with UniLodge@UNSW that a room has been
confirmed.

Should a room be unavailable/unconfirmed, you will need to arrange Homestay accommodation to be eligible for the CAAW (see No. 4).

To ensure your room is available for your first day UniLodge@UNSW will require your flight arrival details.
It is compulsory for all under-age students to go directly to their approved accommodation upon arrival.
If you have chosen this option you do not need to read the remaining information.

4. New Homestay Placement

UNSW Global has special arrangements with two online Homestay agents. To apply for home
stay accommodation, please choose one of the agents listed below and apply using the online
application system.

Stay Down Under P/L
PO Box 423,
Killara NSW 2071
Australia
Phone: 61 2 8901 4499
Fax: 61 2 8901 4599
E-mail: info@staydownunder.com.au
www.staydownunder.com.au

or

Auzzie Families Homestay Care P/L
Rear Suite 4, 793-795 New South Head Road,
Rose Bay NSW 2029
Australia
Phone: 61 2 9301 0900
Fax: 61 2 9301 0999
E-mail: bookings@auzziefamilies.com
www.auzziefamilies.com

When you have applied to the Homestay agent you will be invoiced in advance for the placement/ administration fee and for four (4) weeks accommodation.

Please note: Homestay fees are additional to the care arrangement fees charged by UNSW Global
and are invoiced separately by the Homestay agency.

The UNSW Global Accommodation and Welfare Officer will liaise with the agent to confirm that you have applied and paid the Homestay fees. Once homestay payment has been received, the agent will send a host family profile to UNSW Global for approval.

UNSW Global inspects the accommodation and meets the host to assess whether the arrangement is appropriate. Once the Homestay arrangements are approved by UNSW Global, a notice is sent
to the Homestay agent who then conducts the appropriate police checks and confirms the
Homestay placement with you.

To ensure that the host family will be available to greet you on your first day, the Homestay agent
will also require your flight arrival details.

It is compulsory for all CAAW under-age students to go directly to their approved accommodation
upon arrival.

If you have chosen this option you do not need to read the remaining information.

5. Stay with a family friend or relative with UNSW Global approval

To assess whether the arrangement is appropriate, a UNSW Global staff member will visit the proposed accommodation and meet with the nominated friend or relative providing Homestay accommodation for you. Once accommodation is approved by UNSW Global, your contact details and the details of your nominated friend or relative are sent to a Homestay agent for registration.

The Homestay agent will send an invoice for the registration/placement fee to you. Once paid, the agent will contact the nominated Homestay and organise a date to register the host family; this procedure includes obtaining police clearances for all adults living on the premises.

Please note: Homestay fees are additional to the care arrangement fees charged by UNSW Global and are invoiced separately by the Homestay agency. Homestay approval is subject to UNSW Global’s nominated host family standards and registration of the family with the Homestay agency.

Homestary approval is subject to UNSW Global's nominated host family standards and registration of the family with the Homestay agency. Prior to making any of these arrangements, please ensure that your nominated host family understands the standards and procedures required by the Homestay agency and the UNSW Global for them to be approved as a suitable Homestay host.

Please download a copy of the Under 18 Nominated Homestay Information.

Once the nominated Homestay has been registered and approved by both the agent and UNSW Global, a host family profile is sent to you as confirmation of your accommodation. The homestay agent will also require your flight arrival details to ensure that the host family will be available to greet you on your arrival.

It is compulsory for all CAAW under-age students to go directly to their approved
accommodation immediately upon arrival.